Teamwork 2.0 Functionality

Updated 9 months ago by Hongbo Zhao

Note: Current functionality does not support previously created sub-accounts. You will be required to create new team members to use Team Work 2.0.
Teamwork 2.0 is available in versions 5.0 or higher.

Teamwork 2.0 is designed specifically for teams that use Multilogin. Its functionality will save you time with profile management, and secure access to your browser profiles.

Teamwork 2.0 allows you to:

  • Share entire groups of profiles to your team members
  • Assign different permissions to shared profiles
  • Invite team members from the interface
  • Assign profiles to groups on browser profile creation step

Managing a team

You can view and manage your team members from the “Team members” section in the left navigation panel.

To invite a team member:

  1. Click on “Team members”
  2. Click on “Invite user” if you are just starting or “Add team member” if you have team members added
  3. Enter the email address of the user into “User email” field
  4. Copy the temporary password from the “Temporary password” field and save it
Note: you can send the temporary password to a user by email by enabling “Send password with an invitation email (not secure)” trigger
We recommend sending temporary passwords through secure channels.
Tip: You can share browser profiles with the new team member at this time if you already have groups created. Please see step 4 of “To share a group with the team member”
Note: Please do not use previously registered with Multilogin email address, as you cannot invite the existing user to the team.
  1. Click “Create” and an email invitation to log into Multilogin will be sent to the user’s email specified in Step 3.
  2. Provide the user with the temporary password that was saved earlier, if you chose not to send it by email.

To remove a team member:

The removed team member will no longer be able to log into their Multilogin account.
  1. Click on “Team members”
  2. Click on team member’s settings
  3. Click “Remove”

Sharing browser profiles

Teamwork 2.0 allows sharing an entire group of profiles. In case only one profile needs to be shared, it must be assigned to a group first.

To create a group:

  1. Click on the “Groups” tab
  2. Click “Add new group”
  3. Enter the group name and click “Create”

Once the group is created, you can assign browser profiles to that group, and later share it with the team members.

To assign browser profile(s) to a group:

  1. Click on the “All profiles” tab
  2. Click on the cog icon at the top right
  3. Select browser profile(s) that you want to move to your new group
  4. Click “Move to group”
  5. Select the group name and click “Move” or click "Add new group" to create a new group
    You can assign a browser profile to a group at the moment of profile creation, by choosing the group name in the “Save profile to group” drop-down menu

To share a group with the team member:

  1. Click on “Team members”
  2. Click “Set permissions” button
  3. Select the group(s) you want to share
  4. Choose the permissions from the drop-down menu on the right

Launch - allows the team member to only start and work with browser profiles in the group

Launch, edit, create - gives the team member access to edit shared browser profiles, as well as create new browser profiles in that group

  1. Click “Save”

Starting from 5.1.2 version, users of Team, Scale and Custom plans can also share the group with the team members during the group creation:

  1. Click on the “Groups” tab
  2. Click “Add new group”
  3. Enter the group name
  4. Select the team members and permissions
  5. Click “Create”

Edit permissions:

“Edit permissions” allows you to share additional group(s) with the team members, as well as edit the permissions of already shared groups, and revoke access to shared groups.

  1. Click on “Team members”
  2. Click on team member’s settings
  3. Click “Edit permissions”

Moving profiles from "Launch" groups to "Launch, edit, create" groups

Previously, team members could move profiles from groups with a "Launch" permission to groups with a "Launch, edit, create" permission. This created a possibility to edit profiles that weren't intended to be edited.

This possibility has now been removed, and this change can be seen in the "Move to group" modal of the user interface.

If a user wants to move a profile from one group to another, profiles from groups with "Launch" permission will be selectable (a), but profiles from groups with "Launch, edit, create" permission will not be selectable. (b)

If a user attempts to move a profile to a group that they don't have access to, a warning icon with a tooltip message will appear to warn the user that the profile will no longer be accessible to them. (c)

Checkbox selection has also been removed from this UI.

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